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Requesting overtime (teammate/employee)

Every organisation has its own policies around overtime. Specific overtime types can be assigned to your department in Ultra HR by managers/HR.  

If you have any outstanding Make-Up Time that you owe, any overtime will first be deducted from this. 

For example, if you owe four hours of Make-Up Time but request six hours of overtime, then four hours will be deducted from your total and you’ll be paid/given lieu for the remaining two hours. 

When you request overtime, this request goes to a manager/approver and/or HR to approve. 

Teammates/employees can request overtime for themselves in advance for the current week. If you need to record overtime you have already worked, you will need to as your manager to do this for you.

To request overtime: 

  1. Go to the Overtime module
  2. Click the + icon
  3. Select the relevant type of overtime
  4. Select the date you will be working the overtime
  5. Enter the From and To time or select Set to apply all day and then click Next
  6. Fill out the form details:
    1. Reference – enter any reference details 
    2. Paid/Lieu  
    3. Notes – add any additional information about your overtime here 

Before you Submit you will see a summary of your overtime which shows: 

  • Type of overtime
  • Duration
  • Start and end date/time
  • Time breakdown – an overview of the hours you will be paid along with any special rates. If you owe any Make-Up Time, you’ll also see the details here. 
  • The total amount of hours you will be requesting 
  1. Click Submit
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